Online board meetings can be a valuable resource for effective decision-making. However, if they’re not run well, they can lead to boredom and low participation. Follow these simple steps to energize your virtual meetings and increase your efficiency.
Share the agenda before the meeting with all attendees to ensure that everyone is aware of what will be discussed. Think about asking your board to listen from a space that is calm and free of distractions. Additionally, ask attendees to use your software’s “raise hand” function whenever they wish to speak to prevent over-talking and missing the point.
Keep the discussion focused on the most important subjects by establishing a mutually agreed-upon maximum speaking time for each item. This will allow everyone to take part and keeps the discussion from straying off topic or distracting others. Encourage your board members to muffle their microphones if they are not speaking to block out background noises such as children, pets and colleagues.
Lastly, try to end the meeting on time as this shows respect for the other board members’ time. It is also a good practice to distribute the minutes quickly after the meeting is over. In addition, it helps to streamline the process for recording and distributing meeting minutes using the built-in capabilities like inline task delegation.
This will ensure that everyone is tricks to organize workflow on the same page with regards to what happened at the meeting and what needs to be done between meetings.
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