Using a Board Meeting Structure That is Tailored to Your Company’s Needs

A structure for a board meeting that is tailored to the specific needs https://naturalboardroom.com/board-meeting-structure-for-boards-post-covid-19/ of your company can help you have productive discussions and ensure that all important points are accounted for. There are certain conventions you can adhere to however, it’s equally important to be flexible and open to changes.

Start the meeting by calling the meeting to order and reviewing the agenda. The chair of the board will inquire whether any additions or changes are needed. Once all the items are agreed upon, the board chair is then able to accept the agenda for board discussion and action.

The board discusses reports from various departments and committees that need to be presented. This portion of the meeting typically covers progress updates budgets and financial statements, proposals reviews and so on. It is recommended to limit the amount of report-related topics to avoid the meeting becoming bogged down in administrative matters.

As board members discuss these issues, the chair aids them find common ground and agree on a solution. When there are no discussion items or the designated deadline approaches, the chair adjourns the board meeting.

Some directors may get distracted by new topics for discussion that come up during board meetings, and this can lead to important discussions being slowed down. To help prevent this it is possible to include a “parking lot” item on the agenda. This is where directors can put forth random topics that require to be discussed but are not important to discuss. This lets the board discuss the issues and decide whether they need to be explored further or added to the next agenda.