How to Prepare for a Board Meeting Online

A board meeting online is an excellent way for members to keep in touch without putting them or their colleagues at risk of contracting. It also provides greater flexibility in scheduling meetings as attendees don’t have to set aside a specific time or alter their schedule to accommodate a trip across time zones. For board members who work overseas it’s also possible to attend meetings despite of travel restrictions or quarantine.

Like any other meeting, the success of a board meeting online is dependent on a well-planned and clear communication. It is crucial, therefore, to establish some basic rules to ensure that everyone on the board is following the discussion and are involved. This could include asking remote attendees to put their phones on silent or vibrate mode and reminding them not to stand in front of a window which could cause reflections on the screen.

Another method to boost engagement is to use video during the meeting, instead of relying solely on audio. This allows attendees to see each other and better understand body language, which can be difficult to accomplish on the phone or a computer. It also makes it easier for the chair to determine the person who is speaking and then give them the floor, especially when there are many participants.

It is also essential to have a secure storage for documents because boards manage a lot of sensitive information. A dedicated system is able to centralize all documents in a single https://travelboardroom.com/how-to-run-an-effective-business-meeting/ location, and administrators are able to restrict access and assign permissions. It can also aid in collaboration and improve productivity between meetings by assigning tasks which are followed up and monitored.